Administrative Assistant – Finance and Administration

Website Canadian Baptists of Ontario and Quebec

About Canadian Baptists of Ontario and Quebec

Based in Etobicoke, Canadian Baptists of Ontario and Quebec (CBOQ) equips churches and their leaders as they engage in their mission from God in their community. Comprised of over 300 churches, CBOQ is training, equipping and caring for pastors. We recognize that mission is not just evangelism, but also includes promoting justice, social welfare, healing, education and peace in the world. It is a holistic approach that expresses care for both the needs of the human soul and the social needs that affect all of life. We are helping to plant fresh expressions of faith, strengthening existing churches and connecting them with the tools and opportunities they need to thrive. We are serving the next generation by creating resources and experiences for young people and their leaders to expand their love of God and love of each other. We’re telling our churches’ stories to encourage and inspire them, building up our whole family through the good news of what Christ is accomplishing through us. We love and care for our churches and leaders. We love and care for our employees. We are warm and welcoming; we take the time to listen and genuinely understand; we have empathy during tough times, and we make a positive difference in one another’s lives daily. We develop a servant spirit as a significant part of who we are in Christ.

Position Overview:

This is a full time 1-year contract position. The Administrative Assistant is part of the Finance and Administration (FA) Team. The overall mandate of this team is to steward the resources entrusted to CBOQ and ensure sound governance and regulatory compliance.

Core Competencies:

  • Planning and Organizing – Manages multiple tasks and projects with competing priorities by anticipating obstacles and demonstrating judgment and flexibility to adjust as required.
  • Results Orientation – Demonstrates a focus on finishing all tasks in a timely manner while taking complete ownership of tasks.
  • Innovative and a “can do” attitude – Able to think creatively to develop new solutions that meet current and future needs. Looking to grow and learn with an outlook that is positive and strives to take on challenges.
  • Service Orientation – Strives for excellence, delivering the highest quality care and resources possible to those we serve.
  • Analytical Thinking – Applies systematic, logical reasoning when addressing problems or situations in order to arrive at an appropriate solution or outcome. Considers the various issues and components of the problem, develops sequential steps to address the situation, and determines rational timeframes and priorities.


  • Oversee the input of data into our databases, such as our Accounting system, Customer Relationship Management system, etc.
  • Organize logistics for Financial Oversight Committee and Investment Committee meetings, including taking meeting minutes.
  • Open mail received at CBOQ office.
  • Assist with mailing documentation, including cheques, tax slips, and confidential letters.
  • Provide input on areas of process and technical improvement and automation.
  • Work with other staff in a cooperative effort to complete tasks of common concern to the whole office, including tasks related to our annual Assembly.
  • Provide back up support to the Receptionist, as required.
  • Other duties as assigned by the Associate Director of Finance and Administration.


  • A mature faith in Jesus Christ and a commitment to serve through the church
  • 3-5 years of administrative experience.
  • Keen attention to detail.
  • Competency with Microsoft Office.
  • Experience with office management.
  • Proven communication, organizational, planning, and administrative skills.
  • Sympathetic with the purpose and mission of the Christian Church, and in particular with the Canadian Baptists of Ontario and Quebec.


Qualified candidates may apply by September 29, 2023 to Yvette Kayode, HR Lead, through this link.

Part Time contract will be considered.


All candidates whose training, experience and aptitudes meet the requirements for the job will be considered, subject to acceptance of the CBOQ code of conduct policy. CBOQ welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

To apply for this job please visit