Administrator & Events Coordinator

Website CBWOQ (Canadian Baptist Women of Ontario & Quebec


CBWOQ is seeking to add a part-time, temporary Administrator & Events Coordinator to their team to cover a maternity leave. In this role, you will work closely with a small Christian ministry team, organizing administration and helping to shape the ministry of Canadian Baptist Women of Ontario & Quebec through planning, coordinating and executing events (both live and online) with the CBWOQ team.

●      Flexible work days and hours (at least two to three days/month in office)

●      Approximately 13 hours/week (less needed July-August, more February to May, and September-November)

●      Salary: $1092/month ($21/hr)

Responsibilities: Reports to Executive Director

General Administration:

●      Clerical (process incoming mail and large outgoing mailings, manage general email, materials)

●      Financial (process deposits, invoices, donations both online and via mail, annual audit prep and treasurer support)

●      Computer (database maintenance, web conferencing, creating and maintaining documents)

●      Board of Directors (support in-person & online meetings, hotel bookings, expenses)

Event Support:

●      Plan, execute and facilitate in-person gatherings in conjunction with CBWOQ team including content, scheduling, programming, liaising with guest speakers/facilitators, registration and logistics (or online conference via zoom depending on social restrictions)

●      Coordinating online events using zoom meetings and webinars in partnership with CBWOQ team


●      Commitment to personal Christian spiritual life, and life consistent with the core values of CBWOQ

●      Good follow-through for event completion

●      Experience in mid to large-scale event planning and execution

●      Excellent communication skills, able to effectively engage with women of all ages and backgrounds

●      Excellent technical skills (MS office on Mac, good understanding of Zoom platform—meetings and webinar, Outlook, Youtube, Filemaker Pro, Canva, Slack), able to problem solve & troubleshoot

●      Efficient, accurate, and organized with administrative and financial tasks

●      Detail oriented; must be able to work independently, team-oriented

●      G license—periodic travel

●      Excellent customer service and interpersonal skills

●      Willing to work some evening and weekend hours

How to apply:

Please forward a cover letter and resume to Helena Bergen, Executive Director, at cbwoqexec@baptist.ca by November 30, 2022.

To apply for this job email your details to cbwoqexec@baptist.ca